attendance

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# Attendance

**What it is:** Daily check-in, check-out, late and absent records.

## Overview

Works out the smallest useful **Attendance** setup for the business in front of it, then
builds it only when asked. The default output is a short recommendation, not a
spreadsheet. Artifacts - CSV, SQL DDL, JSON Schema, Notion mapping - are produced on
request, from one field list so they cannot drift apart.

Layer: Layer 4: Manage. Fits: Starter stage. Table code: n/a.

## When to Use This Skill

- attendance tracker
- daily attendance sheet
- check in check out log
- absent and late tracker

Also use it when the user says "daily check-in, check-out, late and absent records", or describes the same process happening in a
spreadsheet, a document or someone inboxes.

Do not use it for: payroll calculation, tax filing, or legal advice. This skill produces
empty templates only - it never holds or processes real employee or customer data.

## How It Works

Follow the shared execution contract. The module-specific rules below define only domain fields, decisions, calculations, and safety constraints.

### Step 1 - Identify intent

Read the request and pick the intent before asking anything.

- "set up" or "build" or "create" -> the user wants artifacts; go to Step 2.
- "our process is ..." or "it is in a sheet" -> the user wants to move an existing process; capture it, then Step 2.
- "is this right" or "review" or "audit" -> the user wants a check, not a build; answer from what they share.
- "how do I ..." -> advice question; answer directly and offer the build only if it helps.

Ask only if this is the highest-value missing fact; otherwise proceed without an opener:

> **Q:** What are your working hours?

### Step 2 - Ask only what is missing

Skip anything the user already answered, in any earlier message. Ask the rest one at a
time, and stop as soon as the remaining answers would not change the output.

- **Hours** - Shift timings? / Flexible or fixed? / Any night shift?
- **Method** - Check in, check out or both? / How recorded? / Self or auto?
- **Rules** - Late tolerance? / Half day rules? / Geofence needed?
- **Current process** - How is it done now? / Biometric, app or paper? / What gets disputed?
- **Outcome** - What do you need? / A record, payroll input or reports?

Never invent an answer. If the user does not know, record it as unknown and carry on.

### Step 3 - Hold the internal context

Hold the answers in this shape. It stays internal - it is not shown to the user unless
they ask, and it never carries a value the user did not give.

```yaml
module: attendance
intent: null            # setup | advice | review | fix | build | convert | export
scale: null             # Starter | Growth | Scale, only if the answer changes it
areas:
  "Hours": null
  "Method": null
  "Rules": null
  "Current process": null
  "Outcome": null
requested_outputs: []   # csv | sql | json | notion | xlsx - requested formats only
confirmed_facts: []     # only what the user actually said
open_questions: []      # the unanswered ones, in the order worth asking
```

### Step 4 - Recommend the smallest workflow

If an artifact was requested, build it after resolving essential missing facts. Otherwise give a short recommendation and offer the relevant artifact.

**Recommended approach:** Collect one row per person per day, and only build rules for the cases that actually happen. Overtime and payroll join later if needed.

**Why this one:** Attendance fails when corrections have no owner. Add a regularisation step and the record stays trustworthy without surveillance.

**Workflow:** Daily log → Late or absent flag → Correction request → Manager approval → Monthly report

### Step 5 - Build only on request

Once the user asks for it, derive the fields from the confirmed context and emit the
requested artifacts. For machine-readable text, keep prose outside the data; for files,
provide a usable link. Report material validation failures or limitations separately.

**A selected Notion output is rendered by `notion-manual-import`, so route the
Notion step there.** When the user selects Notion, hand that step to
@notion-manual-import: it holds the CSV, the property
mapping, the import steps and the verification checklist, and it renders the Field
Reference below instead of defining a table of its own. Do not restate the mapping
here and do not improvise the import steps. Manual CSV and mapping outputs need no
connection. For requested workspace changes, follow the shared contract: verify actual
tool access and the target before writing. A user saying "connected" is not tool evidence.
Never ask for a Notion password or token.

For an Excel-compatible CSV, use UTF-8 with a byte order mark so Excel opens the
text correctly. A CSV is not an `.xlsx` workbook; create `.xlsx` only when the user
requests a workbook.
A CSV carries no types, so after it, name the columns
that need a number, date or currency format applied.

```csv
Attendance Record,Employee Name,Department,Date,Check-in Time,Check-out Time,Hours Worked,Work Mode,Attendance Status,Late (Minutes),On Approved Leave,Manager,Regularisation Requested,Notes,Attendance ID
ATT-EXAMPLE-001,Example Employee,Delivery,2026-01-15,09:58,18:30,8.5,Office,Present,12,FALSE,Example Manager,FALSE,"Late arrivals cluster on Mondays; discussed with the team rather than logged as a penalty.",
```

```sql
CREATE TABLE attendance (
  attendance_record VARCHAR(255),
  employee_name VARCHAR(255),
  department VARCHAR(255),
  date DATE NOT NULL,

From sickn33/agentic-awesome-skills, MIT.

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